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SharePoint 2016 Central Admin – Backup and Restore– Perform a Site Collection Backup

When you click on the Perform a site collection backup Link, you will be landed on Site collection backup page. This page will let you take the backup of site collection.

Site collection Backup Page’s direct link: /_admin/SiteCollectionBackup.aspx

Backup of the SharePoint farm in regular intervals is always highly recommended and best approach to safe guard the environment but sometime you need a site collection backup. On this page, you can take the backup of the site collection. This option allows user to back up a single site collection in a given time. This option is helpful in case when administrator want to move the site collection in different farm or copy a site collection on different url (other methods also available for copy a site collection but backup and restore of a site collection always better).

Prerequisites

You have to make sure the following things before performing the backup of Site collection.

  • Login on the Central admin with the farm admin account
  • If you create a folder on the server then Make Sure the farm admin (Account running the SharePoint Timer Service) has read and write access to that folder.
  • If you are using the network share folder then make sure the Farm admin should has Read and write access to it.

Things to know:

Couple of things you should know before start the backup of the site collections.

  • When you perform the site collection, it might put the site into read only state to prevent data insertion in the site collection. This lock status will be released once the backup successful completed.
  • It is highly recommended that perform the backups in non-peak hours as backup process require the resources on SharePoint servers as well as on the sql server.
  • As a best practice never use the system drive for the backup as you may see the space issue which can interrupt the operations and sometime low disk / zero disk space on the systems cause the operating system crash.

Backup of Site collection

Let’s take the backup of the Team site collection (team.krossfarm.com) and follow the instruction below.

  • Log on the central admin with farm admin account
  • Browse to perform a site collection page.
  • On this page enter the following details:
    • 1st select the correct web application, in our case (team.krossfarm.com).
    • In the file name filed enter the complete path where you want to store the backup file.
    • If you already created backup file with same name but now want to re-use that file name again then check box “overwrite existing file“.
    • Click start backup

  • On this Granular Backup Job Status page, you will see the status of the backup job. This page is set auto refresh after every 30 seconds, but you have an option to refresh it manually by pressing F5 button. Under the Site collection backup, you will see the current job status and also previous job status (if previous job was successful).
    • Under the current job, you will see the following information:
      • Status: this will tell which state the job is i.e Operation initializing, or backup running etc.
      • Requested by: it will display the name of user who perform this step. I.e KROSSFARM\KFInst
      • Site collection URL: it is the url of the site collection which backup is being processed. i.e
        https://team.krossfarm.com
      • File Name: name of the file with complete path. i.e C:\backup\team-site.bak
      • Overwrite: If overwrite check box is selected or not. I.e. No
      • Recovery step: To recover the data, use the PowerShell restore command Restore-SPSite

  • Once the job is completed then current job’s area display no operations in progress but Under the Previous job, we will see the status of last job (irrespective of the successful or fail).
    • Status: this row will tell the status of last backup job. In our case, it is Succeeded
    • Completed: this will display the date and time of the backup job. In our case: 1/21/2017 10:18 PM
    • Duration: total duration of the backup time job will display here. I.e. (hh:mm:ss) 0:00:04
    • Recovery step: To recover the data, use the PowerShell restore command Restore-SPSite

Finally, if you browse to the directory, you will see team-site.bak file. Now you have to perform the restore operation using the Restore-Spsite command. Keep in mind there is no restore method available via central admin.

Note: Sometime after the backup job completed (succeeded or failed) the site collection lock not released, in this case you have to manually unlock the site. It is best practice to check the lock status of the site collection once backup job completed.

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