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SharePoint 2016 Central Admin – Backup and Restore – Export a Site or List

When you click on the Export a Site or List Link, you will be landed on Site or List Export page. This page will let you, export a list or library or Sub Site.

Site Or List Export Page’s direct link: /_admin/SiteAndListExport.aspx

Sometimes, we need to move a list or library or subsite from one site collection to another site collection or making a copy of these in the same site collection. There are couple of methods to do the same thing.

  • Export and Import of a site / list/ library
  • Using the Save As Template Method
  • Use 3rd party tool.

But every method has their own limitation, in this article I will explain the steps how can we export a list / library /subsite using the Central admin page.

Note: we can use the PowerShell to export the list / library /site.

Scenario:

We got a requirement where we have to export the Task List (Team Task List) from the team site collection.

Prerequisites

You have to make sure the following things before exporting a task list.

  • Login on the Central admin with the farm admin account.
  • If you create a folder on the server then Make Sure the farm admin (Account running the SharePoint Timer Service) has read and write access to that folder.
  • If you are using the network share folder then make sure the Farm admin should has Read and write access to it.

Export a List

To export a task list, we have to follow the below steps.

  • On the Site or List export page, please enter the required data.
    • Site collection details.
      • 1st you have to select the Site collection which contains the task list
      • Now select the Site which contains the List. (See the end of this article how we select the site).
      • Now select the List name. (See the end of this article how we select the List).

    • File Location: Please select the file location where the export file will be stored. Please make sure you enter the complete path with file name and extension otherwise it will generate the hundreds of files.
    • Export Full security: Incase if we want to export the security of list which includes author, editors, times etc, then you have to select this option.
    • Export versions: You have to select one of the version option from All versions, Last Major, Current Version, Last Major and Last Minor. In our case we will select the all versions as we need the full history of the list items.
    • Click Start Export:
  • Now you will see the Status Page. This page will refresh automatically after every 30 seconds. On this page you will check the satus of the Content Export job. We will see succeeded or failure status once the job completed.
  • To refresh you can click on the Refresh button or refresh the browser.

To select a Site

Initially you will see no selection in the site field, please follow the steps below to select a team site.

  • Click on the Drop-Drown arrow next to “No Selection” and click on Change Site
  • On this popup, you will see all the subsites on the team site collection, as our list is on root of team site collection then we will select “/” and hit Ok.
  • You will see the “/” in the site field.

To Select a List

Initially you will see no selection in the List field, please follow the steps below to select a Team-Tasklist.

  • Click on the Drop-Drown arrow next to “No Selection” and click on Change List

  • On this popup, you will see all the list & libraries, as we want Team-TaskList but it is not on this page, we have to click on the arrow next to 1-10. By deafult it display 10 list and libraries Alphabitcally.
  • On page, select Team-TaskList and click Ok.
  • You will see the Team-TaskList in the list field.

See Also:

To check the complete information about the Status page please visit the following link.

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